Uniform Guidance

Uniform Guidance for Purchasing

5 PROCUREMENT METHODS

1. Micro-Purchases: Up to $15,000

• Vendor contract can be awarded without soliciting pricing or bids if the price of the goods or services is considered to be fair and reasonable.
• To the extent practicable, distribute micro-purchases equitably among qualified vendors.
• Purchase by submitting a requisition or using PCard for small dollar amounts.

      2. Small Purchases: $15,000.01 - $350,000

• May proceed with purchase if using one of the below listed consortium bid awarded vendors which have been granted a competitively bid contract.

VWR – punchout vendor

B&H Photo

CDW-G – punchout vendor

Pocket Nurse

Fisher Scientific – punchout vendor

Staples- punchout vendor

• All other requests require a minimum of 2 additional vendor rate quotes and a completed Small Purchases Procurement Justification form.  These quotes can be obtained from vendors or from public websites and are to be included as backup documentation for the purchase.

• Small Purchases Procurement Justification form – (PDF)

      3. Sealed Bids: $350,000 and Above (Bids are publicly solicited from an adequate number of vendors)

4. Competitive Proposals: $350,000 and Above (Formal Requests for Proposals are required to be publicized and from an adequate number of qualified sources)
5. Noncompetitive Procurement

• Sole Source (PDF)
  • The product/service is available only from a single source.
  • The public exigency or emergency for the requirement will not permit a delay resulting from competitive solicitation
  • Federal awarding agency or pass-through entity specifically authorizes noncompetitive procurement in response to a written request from the non-Federal entity (Principal Investigators should contract Grants and Contracts for guidance and assistance in making request to sponsors)
  • After solicitation of a number of sources, competition is determined inadequate

 

Purchase Amount	Action Needed
Micro-Purchases: Below $15,000	Proceed with purchasing by submitting requisition or using PCard for small dollar amount purchases.
Small Purchases: $15,000.01 - $350,000	If using consortium bid awarded vendor proceed with purchase For all other vendors a completed Small Purchases Procurement Justification form is required plus 2 additional vendor quotes - (PDF)
Noncompetitive	Sole Source form - Part II Justification - (PDF) If subaward/contract, copy of subaward/contract page is required  Contact Purchasing Office (x2633) for all other reasons

 

Sole Source Form – (PDF)

Small Purchases Procurement Justification Form – (PDF)